JOB TITLE: BOOKKEEPER
JOB STATUS: Part time (25 hours per week)
JOB SUMMARY: The Bookkeeper is responsible for the day-to-day business and financial operations of the organization, including record keeping, accounts payable, accounts receivable, payroll and employee benefits.
REPORTING: Director of Finance
ESSENTIAL DUTIES / RESPONSIBILITIES:
- Ensure the timely preparation and maintenance of all accounting records and provide appropriate accounting reports.
- Maintain the Association's revenue and expense records, process accounts payable and accounts receivable, process deposits.
- Maintain payroll and tax payment systems; direct the preparation and maintenance of all payroll records and reports, assuring compliance with all legal requirements and organizational objectives.
- Prepare and submit all required government reports including federal, provincial, and municipal income tax forms, withholding forms, and other forms as required.
- Prepare monthly bank reconciliations.
- Monitor cash flow against projection
- Prepare annual audit schedules.
- Prepare monthly account analyses.
Payroll and Benefits:
- Direct the execution of all benefits programs, health insurance, and all other types of institutional insurance, maintaining accurate records and filing all required reports.
- Maintain employee records (both staff and orchestra) showing date of hire, compensation and benefits, leave records, and other pertinent personnel data.
- Maintain payroll records (both staff and orchestra).
- Maintain files and correspondence for the Finance office.
- Other duties as assigned.
- Experience with Financial Edge or similar software
- Experience with payroll administration including ADP
- Benefits administration
- Experience with Accounts Payable systems, including preparing cheques, wire payments
- Experience with Accounts Receivable systems, including issuing invoices
- Experience with large volume automated bank reconciliations
- Excellent reconciliation skills
- Ability to handle multiple deadlines – 2 payroll systems, month end, meetings
- Ability to work with departments to reconcile and close month end
- Very strong organizational skills – filing up to date
- Strong interpersonal skills
- Able to work independently 2 days per week
- Able to work 5 days per week on a part-time basis with some flexibility
- Ability to work in a fast paced environment
- Participate in staff events – staff meetings, staff development, staff retreat
- Finance department is a support/service department
- Need to be collaborative
About the Kitchener-Waterloo Symphony: Founded in 1945, the Kitchener-Waterloo Symphony is committed to performing at the highest international level, inspiring young people to actively engage in music, to presenting music in new and relevant ways, and to redefining what an orchestra is today. With over 100 concerts each season, 52 professional musicians and a nationally recognized Youth Orchestra program, the KWS plays a vital role in presenting great music to diverse audiences across the region and beyond.
Please send resume and cover letter to the attention of Amy Higgins, Administration Manager, email@example.com. 36 King St. West, Kitchener, ON N2G 1A3. Applications will be accepted until Friday March 14, 2014.
The Kitchener-Waterloo Symphony is pleased to announce an Assistant Conductor position which will provide a major opportunity for a young Canadian conductor to work on a daily basis with a leading professional symphony orchestra and youth orchestra. The Kitchener-Waterloo Symphony consists of 52 full-time musicians and currently performs a 38-week season. The KWS Youth Orchestra has 75 members performing 4 concerts per season.
DUTIES AND RESPONSIBILITIES:
- Work in conjunction with the Music Director, Executive Director, Director of Education & Community Programs, Artistic Administrator and other key staff, the Assistant Conductor will plan and conduct educational concerts, community concerts and other special concerts as assigned.
- Serve as cover conductor for rehearsals and concerts and other programs as assigned. This includes personal preparation of all scores and providing written and verbal feedback on artistic matters relating to repertory (balance, intonation, dynamics, ensemble issues, etc.).
- Conducting all rehearsals and concerts including those on run outs or tours, as assigned.
- Conducting the Kitchener-Waterloo Symphony Youth Orchestra Program, Senior Youth Orchestra. Working with other Youth Orchestra Program conductors and staff on planning, programming and auditioning for the Youth Orchestra Program.
- Support the work of the Education department in the creation and delivery of Education and Community Programs, including developing partnerships and seeking opportunities to engage with community groups.
- If so directed, to assist the technical staff in the post-production editing of KWS performance recordings for archival or broadcast use.
- In conjunction with KWS staff, develop and implement new media initiatives.
- Participate as directed in planning meetings, media events, fundraising activities, speaking engagements, educational and outreach opportunities, development meetings and activities, administrative meetings and other activities as determined and identified by management.
- Perform other duties and functions as assigned by the Music Director.
High level orchestral conducting experience and broad knowledge of orchestral repertoire and concert programming.
Advanced degree in conducting strongly preferred.
Fluent in English and able to communicate effectively to musicians, staff and a wide range of audience members. An exceptional level of aural skill will be expected of candidates.
All applicants for the position of Assistant Conductor with the Kitchener Waterloo Symphony must be Canadian citizens, Canadian residents or have the ability to work in Canada.
- All applications must be received by Monday, March 3, 2014 and should include full curriculum vitae detailing educational background and professional experience as an instrumentalist and conductor, as well as a DVD or video files of a performance with a live ensemble, orchestra if possible. Candidates will be informed of their status by Monday, March 10, 2014
- Please include three letters of recommendation.
- The search committee, chaired by KWS Music Director Edwin Outwater, will receive all
applications for the position in confidence.
- Selected candidates will be required to take a general musicianship exam; they will be
required to prepare and perform music from several different periods, perform one work
without rehearsal, and to introduce music from the podium. The auditions will take place in Kitchener on April 2, 2014.
Applications should be sent to the attention of:
Amy Higgins, Executive Assistant
36 King St W
Kitchener ON N2G 1A3
Telefunding Team Member
JOB STATUS: 12-35 hours a week.
The Kitchener- Waterloo Symphony is looking for out-going, dynamic team members with either sales or fundraising experience. Come and join a team of positive and passionate members who are striving to make a difference in the music world. Be part of a group who seek to give the Region of Waterloo and beyond a chance at a higher quality of life. If you are an enthusiastic and positive minded individual who is looking for a job that can change other people’s lives in a deep and meaningful way, this may be your next great opportunity. This is a contract position between January 20th and February 12, 2014 with part-time or full-time hours varying from 12-4 or 4:30-8:30pm Monday- Thursday and potential hours on Friday and Saturday. Successful candidates may have the opportunity to renew contracts throughout the season.
- This position reports to Events and Corporate Support Manager
QUALIFICATIONS: Sales and or fundraising experience. Music knowledge is an asset.
HOW TO APPLY: Please e-mail your resume and cover letter to Michelle Cutts at firstname.lastname@example.org
(Please note only successful candidates will be contacted for an interview.)
About the Kitchener-Waterloo Symphony: Formed in 1945, the Kitchener-Waterloo Symphony is the cultural centerpiece of Waterloo Region. The orchestra comprises 52 professional musicians under full-time contract and plays over 100 performances of music from early Baroque composer Monteverdi through commissioned music by Arcade Fire bassist and Canadian composer Richard Reed Parry. The KWS is nationally praised for its performances, has an education program unparalleled for an organization of its size, and is heard regularly across Canada on CBC. KWS Music Director Edwin Outwater is one of North America’s most creative, dynamic, and engaging conductors. His innovative programming has earned him international acclaim, in particular for his Intersections series.